1. The meeting was called to order by Mark at 7:30 pm... Tom and Hal were present.
2. On a motion byTom, 2nd by Hal, ALL voted accept the minutes from May 5th regular board meeting as read.
3. On a motion by Tom 2nd by Mark, ALL voted to sign Warrant #10 to pay the towns bills.
4. Rick Micklon submitted to the Board the Ad Hoc Committees recommendations that the committee had voted upon for review.*(see attached document). Rick submitted a new fee schedule for the board to review for the next meeting.
5. Francis Brautigam, Fishery Biologist-Dept IFW was present to discuss the State mandate for the need of public access to inland water bodies since the water belongs to the state and not the people that own land on the lakes. The state needs to be able to have involvement for future management. They would like to stock the pond. Most comprehensive plans are inconsistent with the states mandates for public access, therefore making comprehensive plans unacceptable for they are non-compliant with the law.
The state would be interested in partnering with the town to put in a trailer boat access to Saturday pond which would be opened to the public. The state would have the money and manpower; they would also design and develop the site. He did say that the state does have a milfoil program and that there are grants available to support inspectors. He also stated that less that 10% of the lakes in southern Maine have public access to public waters. He looks forward to hearing from the Board.
6. Jim Howard was present to ask the board about applying for tax exempt status fro the Voluntary Firemen's Association. He believed that they could use the towns tax ID. He was informed that he could not use it. He could contact Marianne who could contact MMA to get information for him.
7. Henry Hamilton submitted a draft letter of intent between the Otisfield historical Society and the town. The society feels that if they are going to spend their money that they would like an agreement between the town and the society. He is trying to get a grant which may be used for restoration of the building especially the vault. The board agreed to the letter with the exception to the line that stated the Otisfield historical society will have the use of the Old Town house to an extent and for purposes to be agreed upon at a future date. The board requested that the word will be changed to may. The board voted on a motion by Tom, stating that the Town House use is not limited to just the Otisfield Historical Society, also accepting the letter of intent with the word
change, 2nd by Hal, ALL voted yes.
8. Jim Bishop was present to ask the board once again, what exactly the article on the town meeting warrant stated. What amount $2500 of $5000? The board would like the article to request that the money is to be used on properties in Otisfield. This was also a comment the finance committee requested the last time they were together Hal reported. On a motion by Tom, 2nd by Mark, ALL voted that if the Finance Committee agrees to change the amount to $5000. If not the board will have a 2nd article added asking for another $2500. for a total of $5000.
9. Jim Ryan owner of the ROW to Sams landing wrote a letter to the board stating that he an his wife's cooperation in correcting erosion and upgrading the right of way will depend on the board decision on who is to get access to the pond.
Public Comment ended at 9:40pm
10. On a motion by Mark, 2nd by Tom, ALL voted to allow Mike Hooker permission to be put on the agenda concerning the Spurrs Corner Station. Mike stated that the price for the drainage work had increase due to the fact that time has pasted since the bid was presented. They have found more problems with water in the area therefore the cost has increased. They also have to finish hooking up the well and finish the fuel storage tank. He requested more funds. On a motion by Mark 2nd by Hal, ALL voted to use up to $5000 from the capital improvement fund to finish all the work at the station.
11. On a motion by Mark,2nd by Hall , All voted to move into executive session pursuant to Title 30A Section 2702 subsection(10(A) and 1 M.R.S.A. section 405(6)(A) to discuss personnel matters, where it could reasonably be expected that a persons right of privacy could be violated at 9:45pm. Motion by Tom, 2nd by Hal, ALL voted to leave executive session at 10:15pm
12. Motion by Mark, 2nd by Tom All voted to sign MSAD#17 referendum warrant for June 13th. Polls will be opened from 10am-8pm.
13. Town Meeting Warrant will be available for signature as soon as the Finance Committee votes on the TLYCC article. On a motion by Mark, 2nd by Tom, ALL voted to have Marianne add the correct amount to the Warrant article and send it to print.
14. On a motion by Mark,2nd by Tom, ALL voted to accept the updated job descriptions for Fire Chief, Town Clerk, Tax Collector, Treasurer, Registrar of Voters and Recreation Director. On a motion by Mark 2nd by Hal, All voted to keep the present people in their respective position as MMA suggested to the board, but now as appointed to the position by the Board of Selectmen. Town Clerk, Treasure and Tax Collector appointed Sharon Matthews and appointed as Recreation Director Barbara Dunham on a motion by Hal, 2nd by Mark, ALL in favor.
15. On a motion by Mark, 2nd by Tom ALL voted to sign a Quit Claim deed from the Town of Otisfield to Robert Eaton for U18.lot 18 on Crooked River Road (tax acquired from Joanne Ormerod).
16. On a motion by Mark, 2nd by Tom, All voted to sign a Lease reassignment for Heniger Park lot 18 removing Elaine Casey’s interest in the property and leaving only her children with interest in the property.
17. On a motion by Hal, 2nd by Mark, all voted to grant the 4th and final lease extension to Dee and Dee Cote for Lot 13B.
18. On a motion by Mark, 2nd by Tom ALL voted to accept Win Webster’s resignation from both the Planning Board and Ordinance Committee effective immediately. On a motion by Mark, 2nd by Tom All voted to accept Gordon Chamberlain’s resignation from the Ordinance committee effective immediately. The appointed Stan Brett and Ros Ebacker up to full members for their next meeting.
19. The town has received 7 applications for beach gate checkers. All will have a contract to sign before they will be able to work. Marianne will set up the work schedule and Fred Cummings will have a copy so he may also keep an eye on the gate. Ken Bartow has donated a small shed to be placed at the gate for rain coverage. Ailie Philips, Louis Quellette, Thomas Ellis, Emily Johnson, Alishia Thurston, Nicholas Handville and Sara Fernald appointed as gatekeepers for 2006 summer season by Hal, 2nd by Tom. (Mark did not vote for Nick is his stepson.) Note no one replied from the ad in the paper, 3rd year in a row.
20. Bill Newcomb reported to the board that the Harlan swamp lot was finished and he would like to give the $2000 performance deposit back to Wadsworth Woodlands. Saturday Pond lot had to finish due to breakup of land, some timber is left and he will return when conditions are favorable, he would like to give his performance deposit back to Thomas Richards. Board said yes to Wadsworth and no to Richards, he needs to finish the job first.
21. Joel Bloom requested a letter of support from the Board for him to apply for a watershed protection grant; board approved his draft with no changes.
22. Due to the fiscal year change and the books not closing until the end of June the board agreed that the Town Meeting Warrant should be mailed and a notice included about the future non mailing of the Town Report. Non residents have never had their reports mailed. They always come to the town office when they arrive for a copy. This would save the time and money. The Warrant will always be ready for people to pick up at the town office at least a week before town meeting. It will also be posted on the web in the future. Depending on the completion of the audit, the report should be ready early August.
23. The board discussed pros and cons of public access to Sams Landing. There are not enough parking spaces. To park on the Rayville Road would limit traffic, especially with boat trailers. They feel at this time, they should concentrate on correcting the erosion problem and the roadway. They want to contact Francis and thank him for his information and tell him at this time we will not be able to partner with the state. Maybe in the future there will be another area available on the pond for the state to review.
24. Mark will meet with Joanie on the 24th to set up agenda for informational meeting on Town Manager form of government at 7:30pm
25. Motion to adjourn by Tom, 2nd by Mark, ALL at 11:25pm.
Respectfully submitted,
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Marianne Izzo-Morin
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Mark Cyr
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Thomas Nurmi
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Hal Ferguson
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